General Manager

Posted Date: 6/24/2010

End Date: 8/8/2010

Organization: Siskiyou Project

Contact Name: Shane Jimerfield

Phone: 541 476 6648 Email: shane@siskiyou.org

Address: 950 SW 6th ST Grants Pass, OR 97526

Supervisor: Executive Director
Compensation: Depending on qualifications the position will be from 30 hrs a week to a fulltime salaried position. Wage or salary will be commensurate with experience and other organizations of similar size and budget. Benefits include Pacific Source major medical health insurance, vacation, and work schedule flexibility.
Location: The work site is our main office at 950 SW 6th ST Street in Grants Pass, Oregon.

Summary of Position

The General Manager (GM) is responsible for maintaining financial, business, and office management systems to enhance organizational effectiveness and meet organizational goals. Working with ED and staff, the GM will help maintain a team-oriented climate that attracts, keeps, inspires and motivates quality staff and volunteers and secures the trust and confidence of the Board of Directors. Everything we do needs to be as efficient and effective as possible. We’re looking forward to bringing someone onto our team who will provide organization and efficiency to a friendly, exciting and fast-paced office environment. This position is the administrative engine that keeps the organization going.

Application Procedure

Please read the job description below before applying.
Resumes will be accepted until the position is filled, and will be reviewed on an ongoing basis. To apply, please submit a resume, cover letter, and writing sample to shane@siskiyou.org – no hardcopies are to be mailed.
Documents should be in either MS Word or pdf file format. Cover letter should summarize your relevant experience and interest/desire to work for Siskiyou Project. Please also include how you heard about the opening. Applications will be kept in confidence.
Preliminary inquiries may be sent to Shane Jimerfield, Executive Director, via email (shane@siskiyou.org).
For more information, visit our website at www.siskiyou.org or call 541.476.6648.

Position Duties

Financial Management

Pay office expenses and payroll; process monthly expense reports; prepare bank reconciliations, maintain financial reports using QuickBooks accounting software; work with Executive Director, Program Staff and Treasurer in preparation of annual budgets, grant proposals, IRS 990s, and regular (monthly, quarterly and end-of-year) financial reports.

Assist ED in providing financial oversight for the organization; help prepare budget, ensure that programs are integrated and coordinated with budget; assist in developing budgets for future years.
Manage and conduct payroll using QuickBooks accounting system.
Coordinate financial audit and 990 tax return.
Oversee production of Annual Report.
Manage daily, weekly, monthly banking, and end-of-month closing schedule.
Ensure deposits match up with grant budgets.
Oversee all on-line transactions.
Manage bank accounts.
Oversee credit card statements (reconcile statement with receipts).
Review and approve invoices.
Assist in preparing foundation applications, budgets and reports. Track all income and expense by grant and program.
Develop and maintain staff benefits procedures, including health benefits.
Monitor and compile staff timesheets, incorporate data in to annual work plans and strategic planning efforts.
Provide staff with monthly payroll reports.
Compile financial reports for Board meetings.
Coordinate Board packets for Board meetings.

Administration/Office/Personnel

This position will be the information hub responsible for daily management of mail, phones, email, and communication within the office. Assist in drafting action alerts and membership outreach letters, and creating/updating website content. Answer phones; maintain filing system; manage/assist in event planning; maintain office and postage supplies. Ensure maintenance of office machinery; ensure operation and maintenance of computers and software, printers and local area network; act a liaison with account agents (phone, internet, insurance, etc.); work with staff to streamline office systems and protocol; recruit and manage volunteers as needed to accomplish administrative tasks.

Coordinate day-to-day office operations.
Manage and ensure proper function of office equipment.
Oversee all organization insurance matters.
Manage contracts, leases, agreements and purchases with service providers and vendors.
Maintain board and staff on-line calendar.
Maintain insurance policies (liability, workers, comp, health etc.).
Secure office equipment and supplies, and oversee office environment.

Grants Management

While the ED is the main liaison with foundation representatives, and is responsible for writing proposals and reports, the GM will be responsible for managing the process.

Manage the foundations database.
Compile foundation information necessary for meeting grant proposal and reporting requirements.
Work with ED to ensure grant deadlines are met.
And as necessary fulfill general foundation requests.

Membership

This position is the main liaison between the organization and our membership.

Work with ED and Development Director to periodically produce and send membership mailings, newsletters, postcards, etc…
Maintain membership data base and donor records (DonorPerfect), including data input and management, and preparation of regular reports on membership and fundraising.
Process membership correspondences and gifts/donations.
Coordinate and assist with events, including annual membership meeting and fundraising events.

Position Qualifications

The ideal candidate for this job has office administrative and bookkeeping/fiscal experience, is highly motivated, well-organized; an energetic self-starter who can work efficiently with attention to detail and with minimal supervision. Experience with non-profits is a bonus.

Strong interpersonal skills and ability to work with a variety of personalities.
Ability to work effectively and diplomatically under pressure.
Positive, results-oriented, problem-solving attitude.
Excellent verbal, written, and typing skills, effective time management skills.
Must be a team player, willing to respond quickly and flexibly to changing events and work assignments in a dynamic and challenging work environment.
Proficiency with Microsoft Windows, Microsoft Office (Outlook, Word and Excel), electronic mail and Internet essentials are required.
Experience with computer layout/design, graphics, website content, HTML, DonorPerfect and QuickBooks are a real plus.
Bookkeeping and/or accounting skills.
Human resources experience a plus.
Must take initiative and have the willingness to juggle and prioritize a variety of important tasks.

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